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May 16, 2019 · Here’s a tip: Always format “To Whom It May Concern” with a capital letter at the beginning of each word. Follow it with a colon. Double-space before you begin the body of your letter. To Whom It May Concern: I’m writing to file a complaint about the service I received during my November 15 visit to your store.
- Karen Hertzberg
It is acceptable in formal or professional correspondence. “To Whom” and “Concern” refer to whoever the recipient is; “It” refers to the correspondence; and “May” implies the probability that any party may receive it. It is a known traditional salutation, although it is slowly becoming obsolete. It allows you to write a letter ...
- When to Use "To Whom It May Concern"
- How to Write "To Whom It May Concern"
- When Not to Use "To Whom It May Concern"
Before each piece of correspondence you send, ask yourself, "Who is the intended recipient of this message?" If the answer is, "Anyone," you should be safe to use, "To Whom It May Concern." If, however, your end reader is someone with a specific role or title, keep digging to find their name. It can be difficult to know when it’s appropriate to use...
If you’re using a formal greeting like "To Whom It May Concern," it’s important to format it correctly. Here's how to write "To Whom It May Concern:" 1. Capitalize the first letter of each word 2. Always use "Whom" instead of "Who" or "Whomever" (In the case of "To Whom It May Concern," "Whom" is the object of a verb or preposition and is appropria...
Whenever possible, avoid "To Whom It May Concern." It’s largely outdated, stuffy, and lazy. With our access to the internet today, it’s fairly simple to find the name and even email address of the person with whom we wish to speak. Because of this, "To Whom It May Concern" can demonstrate a lack of effort in correspondence which doesn’t set a posit...
- Scholarship/Academic Reference Letter. You can use a to whom it may concern letter if you’re a college professor or an employer recommending your student or employee for a scholarship.
- Employer Reference Letters. Suppose you’re an employer or a supervisor writing a recommendation for an employee. In that case, you might not find any information about the hiring manager, especially if the recommendation request was sent through an automated system.
- Sending Out Invitation. When you think of invitation letters, your first thought is a party or an event. But a letter of invitation, in this case, can be used to invite your friend or family to visit if you’re abroad.
- Authorization Letter. Authorization letters allow you to delegate or grant authority to someone to perform a task on your behalf. Your authorization letter should state your name and position of authority, like a guardian or employer, while specifying the details of what you’re granting.
When to Use “To Whom It May Concern”. “To Whom It May Concern” is a formal greeting used in professional correspondence when you are uncertain of the recipient’s name or position. Use this phrase when you do not know the name or gender of the person to whom your letter or email is directed. This type of greeting is particularly useful ...
Apr 10, 2024 · Before you use “To Whom It May Concern,” consider alternative letter greetings, such as "Greetings" or "Dear Hiring Manager." Do your best to find a contact person; doing so will increase the likelihood that your letter or email will be read and acknowledged.
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Jun 22, 2023 · Published on June 22, 2023 by Jack Caulfield. To Whom It May Concern is a formal greeting that can be used to start an email or letter addressed to someone whose name you don’t know or to no one in particular. It’s still used, but it’s considered somewhat old-fashioned and impersonal. There are better options in most contexts.
