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This tutorial covers the basics of MS Access, a database management system from Microsoft that combines a relational engine with a graphical interface. It is designed for beginners who want to learn how to store and retrieve data with MS Access.
Access video training. Quick start. Intro to Access. Create an Access database. Add tables. Use relationships. Add and edit data. Manage data with queries. Create forms.
Learn the basics of working with databases in Access with this step-by-step tutorial by Kevin Stratvert. The video covers creating tables, forms, queries, reports, and more.
- 31 min
- 3.2M
- Kevin Stratvert
Learn how to use Microsoft Access! Microsoft Access tutoring video, also good as Microsoft Access Database tutoring. 🔥MORE at https://theskillsfactory.com/. Full Guide here:...
- 16 min
- 1M
- Skills Factory
- Overview
- Choose a template
- Create a database from scratch
- Add a table
- Copy and paste data
- Import or link to data
- Organize data with the Table Analyzer
- Next steps
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Access databases can help you store and track just about any kind of information, such as inventory, contacts, or business processes. Let’s take a walk through the paths you can take to create an Access desktop database, add data to it, and then learn about next steps towards customizing and using your new database.
Access templates have built-in tables, queries, forms, and reports that are ready to use. A choice of templates is the first thing you’ll notice when you start Access, and you can search online for more templates.
1.In Access click File > New.
2.Select a desktop database template and enter a name for your database under File Name. (If you don’t see a template that would work for you use the Search online templates box.)
3.You can either use the default location that Access shows below the File Name box or click the folder icon to pick one.
4.Click Create.
Depending on the template, you might need to do any of the following to get started:
If none of the templates fit your needs, you might start with a blank desktop database.
1.From Access, click New > Blank desktop database.
2.Type a name for your database in the File Name box.
3.You can either use the default location that Access shows below the File Name box or click the folder icon to pick one.
In a database, your information is stored in multiple related tables. To create a table:
1.When you open your database for the first time, you’ll see a blank table in Datasheet view where you can add data. To add another table, click Create > Table. You can either start entering data in the empty field (cell) or paste data from another source like an Excel workbook.
2.To rename a column (field), double-click the column heading, and then type the new name.
3.Click File > Save.
•To add more fields, type in the Click to Add column.
•To move a column, select it by clicking its column heading, and then drag it to where you want it. You can also select contiguous columns and drag them all to a new location.
You can copy and paste data from another program like Excel or Word into an Access table. This works best if the data is separated into columns. If the data is in a word processing program, such as Word, either use tags to separate the columns or convert into a table format before copying.
1.If the data needs editing, such as separating full names into first and last names, do that first in the source program.
2.Open the source and copy (Ctrl + C) the data.
3.Open the Access table where you want to add the data in Datasheet view and paste it (Ctrl + V).
4.Double-click each column heading and type a meaningful name.
5.Click File > Save and give your new table a name.
You can either import data from other sources, or you can link to the data from Access without moving the information from where it is stored. Linking can be a good option if you have multiple users updating the data and you want to make sure that you are seeing the latest version or if you want to save storage space. You can choose whether you want to link to or import data for most formats. See Import or link to data in another Access database for more information.
The process differs slightly depending on the data source, but these instructions will get you started:
1.On the External Data tab, in the Import & Link group, click New Data Source and then select the data format you’ll be importing from or linking to from the submenu options listed.
2.Follow the instructions in the Get External Data dialog box.
When you link, some formats are available as read-only. Here are the external sources that you can import data or link from:
For more information, see Import or link to data in another Access database.
You can use the Table Analyzer Wizard to quickly identify redundant data. The wizard then provides a simple way to organize the data into separate tables. Access preserves the original table as a backup.
1.Open the Access database that contains the table that you want to analyze.
2.Click Database Tools > Analyze Table.
The first two pages of the wizard contain a short tutorial with examples. If you see a check box labeled Show introductory pages?, check the box, and then click Back twice to see the introduction. If you don't want to see the introductory pages again, uncheck Show introductory pages?
For more information, see Normalize your data using the Table Analyzer.
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The rest of the design process varies depending on what you want to do, but you probably want to consider creating queries, forms, reports, and macros. These articles can help:
•Introduction to tables
•Introduction to queries
•Create an Access form
•Introduction to reports in Access
•Protect your data with backup and restore processes
Learn how to create, add data, and organize an Access database from scratch or a template. Find out how to import or link to data from other sources and use the Table Analyzer to normalize your data.
Nov 28, 2021 · Are you new to Microsoft Access and looking to learn how to create a database from scratch? Look no further! In this tutorial, I will take you through the ba...
- 26 min
- 417.1K
- Teacher's Tech
Learn how to create and use databases, tables, queries, and parameters in Access 2013 with these online courses. Choose from beginner, intermediate, or webinar levels to suit your skill and interest.
