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Jul 15, 2022 · In this article, we’ll discuss how to write meeting minutes like a pro so everyone involved clearly understands what took place during the meeting just by reading the minutes. Here are some tips and templates to make writing meeting minutes a breeze.
- Pre-Planning Meeting Minutes: A well-planned meeting helps ensure effective meeting minutes. If the Chair and the Secretary or minutes-taker work together to ensure the agenda and meeting are well thought out, it makes minute taking much easier.
- What Should Be Included in Meeting Minutes? Before you start taking notes, it’s important to understand the type of information you need to record at the meeting.
- The Minutes Writing Process. Once the meeting is over, it’s time to pull together your notes and write the minutes. Here are some tips that might help
- Do Meeting Minutes Have To Be Approved? Before you share your meeting minutes, make sure that the Chair has reviewed and either revised and/or approved the minutes for circulation.
- Meeting Minutes Example: No Agenda or Formatting. For example, unstructured meeting minutes with no formatting might end up something like this
- Meeting Minutes Example: Simple Meeting Template. If you’re in a hurry, or have a minimalistic need, this Simple Meeting Minutes template is for you.
- Meeting Minutes Example: Board Meeting Template. This board meeting template includes all the basic components of a board meeting, so that the person or persons taking notes can have a clear focus.
- Meeting Minutes Example: Executive Monthly Meeting. Because weekly (or even monthly) Executive Team Meetings relentlessly come around on the calendar, taking meeting minutes for them can quickly overwhelm a person who doesn’t yet have a good system in place..
- Formal Board Meeting Minutes Example. Formal meeting minutes are used to document big or official decisions that often require approval. These meeting notes use formal language and are structured with the purpose of being shared with all of the meeting participants afterwards.
- Informal Meeting Minutes Example. Informal meeting minutes serve as a quick reference to important topics that have been covered in your meeting, such as goals, obstacles, deadlines or ideas.
- Board Meeting Minutes Template. Use this template to create an official record of the discussions and decisions made by the board of directors. This template outlines the meeting details, such as name of meeting, date, and time.
- David Sacks’ SaaS Board Meeting Template. This template was curated by David Sacks (former COO at PayPal and founder of Yammer). If you’re a founder or executive running board meetings for your SaaS company, we recommend using it
- Standard meeting minutes template. Best for: staff meetings, team updates. This template covers the nuts and bolts for most meetings. It works well for recurring team meetings or if you just need a basic structure with an agenda, decisions, and action items to get you going.
- Detailed meeting minutes template. Best for: project-related meetings, small-to-medium-sized team meetings. A more detailed meeting minutes template can help keep projects on track and hold members of a small team accountable for commitments.
- Formal meeting minutes template. Best for: executive meetings, board meetings. Have you ever been in a meeting and thought, "Am I underdressed?" That's the kind of meeting this template is for.
- Informal meeting minutes template. Best for: team huddles, brainstorms. Need to collaborate or strategize in a more casual, creative environment but don't want to forget all the brilliant ideas you spitball?
Meeting minutes are notes that are taken during a meeting to record what happens in the meeting. These notes typically highlight the key issues that are discussed in the meeting. Meeting minutes should indicate the time, date, and setting of the meeting.
May 24, 2024 · Find 14 free meeting minutes templates in Word, PDF, Excel, and Google Docs formats. Learn how to take effective meeting minutes with tips and examples.
